one workflow, fixed
mapped to live
the guarantee
support and maintenance included, then $6,000 / yr per workflow
hosted here, the Nation owns its data
This is already running in a Nation’s office.
See all work →
Invoices & Approvals
Invoices came in by email and somebody typed each one into the ledger. Approvals happened in email threads. Every quarter, the funder report took about a week to pull together.
The system reads each invoice, matches it to the contract, and sends it to whoever is allowed to approve that amount. Every decision is logged. The funder report comes out of the ledger.
See how we did it →
Service Requests & Dispatch
Requests came in by phone, at the counter and on paper. Work orders lived on a clipboard and in one person’s head.
However a request comes in, it lands in one numbered queue. Crews get a text, close the job out by text, and the person who asked gets told automatically.
See how we did it →
Timesheets & Payroll
Every second week, one person sat down with a calculator and a stack of paper punch cards.
Staff photograph their cards, the system reads them and applies your rules, and supervisors approve with one click. Two weeks of timesheets takes minutes, and every line traces back to the card.
See how we did it →
What the 45 days look like
- Week 1
We watch how it works now.
We sit with the people doing the job and write down every step. Your administrator signs off on that list before we build anything.
- Day 20
It runs on your real records.
Not a demo with made-up data — your actual records. Two of your people are trained on it.
- Day 35
We fix what the first weeks turned up.
Everything your staff ran into gets fixed now. Most vendors skip this part, and it is the reason people are still using the thing come March.
- Day 45
We walk the list with you.
Step by step against what you signed, plus the hours you got back — written up so you can take it to Council.
Day 60 · the guarantee
We watch how it works now.
We sit with the people doing the job and write down every step. Your administrator signs off on that list before we build anything.
It runs on your real records.
Not a demo with made-up data — your actual records. Two of your people are trained on it.
We fix what the first weeks turned up.
Everything your staff ran into gets fixed now. Most vendors skip this part, and it is the reason people are still using the thing come March.
We walk the list with you.
Step by step against what you signed, plus the hours you got back — written up so you can take it to Council.
What we promise you
Everything on the list gets done.
We work from the map you signed, so nothing quietly drops off it.
Live by day 60 — or we keep working.
If it isn’t live and in daily use by day 60, we keep working at no charge until it is. No new invoice, no change order.
Staff who actually use it.
If your people are not using it thirty days after go-live, we redesign it and retrain them on our time.
A playbook you can hand over.
How the workflow runs, written plainly enough for whoever you hire next.
We present to Council ourselves.
You should not have to explain our work for us. We show up and do it.
Your data, your exit.
Your data is yours, in open formats, whenever you want it — including the day you decide to leave.
Zero-Touch in Forty-Five
One workflow
We map it, build it, put it live on your data, and train two of your people. Forty-five days.
Year two onward, per workflow
Hosting in Canada, support the same business day you call, changes when your operations change, and training for every new hire.
Three workflows
The same three, quoted together — for Nations putting one grant application together.
Tribal councils and multi-community rollouts we quote separately.
No per-seat fees. Nothing to unlock.
Most Nations don’t pay for this out of pocket
They use an envelope they already have, and we help them get it approved. Before you write a word of the application, we will tell you which of your workflows qualify and under which program.
ISC Professional and Institutional Development (P&ID)
The eligible-expenditure list names this work directly: “systems design, implementation and maintenance, hardware and software needed to support data collection, analysis and reporting.”
Invoice approvals, records and funder reporting count as governance capacity. Software for one program’s operations does not. We will tell you which side yours falls on before you start writing.
New Relationship Trust — Nation Building Grants
BC First Nations, Tribal Councils, and wholly owned development corporations. Up to $60,000 for one year, up to $120,000 over two. Digital community tools are a named example.
It is one project per Nation per year, which is why we will quote you three workflows rather than one if you go this route.
We give your application everything it needs from us: a scoped statement of work, a fixed quote, a schedule with real dates, and the hours-reclaimed numbers from a comparable Nation. If the reviewer has questions about the technical side, we answer them.
Above your procurement threshold? Tell us on the call. We will put together a quote package your finance officer can set beside two others, with nothing redacted.
One call, forty-five minutes
Tell us which workflow it is. We will tell you whether it fits in 45 days, what it will cost, and whether you can fund it with a grant.
Start with one →
Farzin Golkhosh, founder
Senior engineer. Builds and operates every system Xerad installs, from Vancouver, BC.