Two-week business case, ready for your board
Mapped to live
Live and in use, or we keep working at no charge
One workflow, fixed price, year one of support included
Hosted here. The Nation owns its data.
One workflow is live in a Nation’s office. Two more are rolling out.
See all work →
Invoices & Approvals
Invoices arrived by email and were typed into the ledger by hand. Approvals happened in email threads. When someone asked who approved a payment, the answer was buried in an inbox.
Each invoice is read automatically, matched to its contract and budget line, and sent to the person allowed to approve that amount. Every decision is logged with a name and a date.
invoices processed
screened out automatically before review
median time to approval
Service Requests & Dispatch
Requests came in by phone, at the counter and on paper. Work orders lived on a clipboard and in one person’s head.
Every request will get a number, a crew and a record of when it closed, however it came in. Crews will take and close jobs by text.
See the plan →
Timesheets & Payroll
Every second week, one person sat down with a calculator and a stack of paper punch cards.
Every hour will trace back to the punch card it came from, and approved records lock. Staff photograph their cards; supervisors approve with one click.
See the plan →
From business case to live in 45 days
- Business case · 2 weeks
We map how it works now.
We map every step and record the baseline: hours, days to approval, errors. The signed report becomes the scope.
- Day 0
We design it with your staff.
A working session with the people who will use it, so the build starts from how they actually work.
- Day 20
It runs on your real records.
Not a demo with made-up data — your actual records. Two of your people are trained on it.
- Day 35
We fix what the first weeks turned up.
Everything your staff ran into gets fixed now. It is the reason people are still using it come March.
- Day 45
We walk the scope with you.
Step by step against what you signed. At day 90 you get a results report against the baseline, for Council and funders.
Day 60 · the guarantee
We map how it works now.
We map every step and record the baseline: hours, days to approval, errors. The signed report becomes the scope.
We design it with your staff.
A working session with the people who will use it, so the build starts from how they actually work.
It runs on your real records.
Not a demo with made-up data — your actual records. Two of your people are trained on it.
We fix what the first weeks turned up.
Everything your staff ran into gets fixed now. It is the reason people are still using it come March.
We walk the scope with you.
Step by step against what you signed. At day 90 you get a results report against the baseline, for Council and funders.
What we promise you
We present to Council ourselves.
You should not have to explain our work for us. We show up and do it.
Live by day 60 — or we keep working.
If it isn’t live and in daily use by day 60, we keep working at no charge until it is. No new invoice, no change order.
Staff who actually use it.
If your people are not using it thirty days after go-live, we redesign it and retrain them on our time.
A playbook you can hand over.
How the workflow runs, written plainly enough for whoever you hire next.
Everything on the list gets done.
We work from the map you signed, so nothing quietly drops off it.
Your data, your exit.
Your data is yours, in open formats, whenever you want it — including the day you decide to leave.
Who works on your build
Every engagement has four people accountable for it, and their time is inside the price, not billed on top.
Product management
Owns the scope
Turns the business case into a written scope, sets the 45-day plan, and is your single point of contact from kickoff to go-live. If something is drifting, you hear it from them first.
Engineering lead
Builds it and runs it
A senior engineer writes the system, connects it to the software you already use, and keeps operating it after go-live. Every change is tested against a real database before it ships, and the people who built it are the ones who answer when it needs something.
Change management
Brings your staff with it
Automation fails when the people doing the work weren’t part of the change. This lead runs staff training, handles the handover, and makes sure the new process is actually used after we leave.
Security
Protects your data
Reviews every connection to your existing systems, controls who can see what, and documents how your data is stored and handled in Canada. You get that documentation for your own records and funders.
Fixed prices, from business case to live
One workflow
We map it, build it, put it live on your data, and train two of your people. Forty-five days.
Core Three
The three workflows almost every business case surfaces, quoted together — for Nations putting one grant application together.
Keep it Running
Per organization, not per workflow: $500 a month for up to two workflows, $750 for up to five, $1,250 for six or more.
No per-seat fees. Nothing to unlock. Tribal councils and multi-community rollouts we quote separately.
See full pricing →
Most Nations don’t pay for this out of pocket
They use an envelope they already have, and we help them get it approved. Before you write a word of the application, we will tell you which of your workflows qualify and under which program.
ISC Professional and Institutional Development (P&ID)
The eligible-expenditure list names this work directly: “systems design, implementation and maintenance, hardware and software needed to support data collection, analysis and reporting.”
Invoice approvals, records and funder reporting count as governance capacity. Software for one program’s operations does not. We will tell you which side yours falls on before you start writing.
New Relationship Trust — Nation Building Grants
BC First Nations, Tribal Councils, and wholly owned development corporations. Up to $60,000 for one year, up to $120,000 over two. Digital community tools are a named example.
It is one project per Nation per year, which is why we will quote you three workflows rather than one if you go this route.
We give your application everything it needs from us: a scoped statement of work, a fixed quote, a schedule with real dates, and the before-and-after numbers from the invoice approval system we run today. If the reviewer has questions about the technical side, we answer them.
Above your procurement threshold? Tell us when you book. We will put together a quote package your finance officer can set beside two others, with nothing redacted.
Two weeks, and you’ll know where you’re losing time and control.
In two weeks, we’ll show you exactly where money, approvals and staff hours are slipping out of view, what it’s costing you, and a fixed price to fix it. You’ll be able to answer any funder or auditor question from the record, not from someone’s inbox.
You get a board-ready report:
- 01Findings. A map of how the work runs today, with each gap rated by risk.
- 02Baseline numbers. Hours spent, days to approval, and error rates, so you can prove the change later.
- 03Quick wins. Fixes you can make this week, with or without us.
- 04Change plan. How your staff, vendors and council move to the new process.
- 05Security review. How your data is handled, assessed against OCAP®.
- 06Fixed price. One price for the build and its first year of running.
We’ll present it to council with you.
$2,500. The report is yours to act on, with us or without us. If you build with us within 90 days, the full fee comes off the price.
Farzin Golkhosh, founder
Senior engineer. Builds and operates every system Xerad installs, from Port Moody, BC.