Replace manual workflows with secure systems your organization can rely on.
Xerad designs, builds, and operates workflow software for First Nations governments and enterprises — from invoice approvals and document processing to records management and reporting.
Built with role-based access, complete audit trails, and Canadian-hosted infrastructure you control.
Turn one manual workflow into a secure system.
We design, build, and operate custom workflow software for First Nations governments and enterprises.
Start with one process that is slow, repetitive, difficult to track, or dependent on spreadsheets and email. We map how it works today, define the requirements, and put the agreed scope in writing at a fixed price — before development begins.
If new requirements surface once the work is underway, they are scoped, priced, and approved separately. The price of the agreed scope does not move.
Xerad then builds the system, hosts it in Canada, trains your team, and keeps it running.
Processes you can replace.
Every engagement starts with one process like these.
Invoice approvals
Invoices arrive by email, are read and coded automatically, and move through an enforced approval chain — with every step recorded.
Document and records processing
Incoming documents are classified and filed against the right record, and staff review anything the system is not sure about.
Correspondence routing
Requests reach the right person the first time, with response deadlines tracked by the system instead of remembered.
Operational reporting
The reports leadership, council, and boards need, produced from live data instead of month-end spreadsheet work.
Integration between existing systems
Finance, records, and correspondence systems exchange data automatically, so staff stop rekeying between tools.
Client acquisition
New leads from ads and the website are answered immediately, qualified in a short conversation, and booked into estimates — with follow-up that never depends on someone remembering.
Software built around how you actually work.
A senior engineering studio with software, data, and operations expertise in-house. You are buying one working system — these four capabilities are how we deliver it.
AI-powered operations
Systems that extract information, route requests, draft responses, answer internal questions, and assist staff — with human review and a complete record of every action.
Workflow automation and integration
Automated processes that move information and trigger actions across finance, records, correspondence, and other existing systems — without staff re-entering the same data.
Data and reporting
Reliable data pipelines and dashboards that turn fragmented operational information into the reports leadership, council, and boards need.
Hosting and ongoing operations
Canadian hosting, monitoring, maintenance, and operational support — so the systems we build remain reliable after launch.
From audit to operation.
Audit
We sit with the people who run the process and map how it actually works — who touches it, where it stalls, what it costs.
Scope
Requirements in writing, with a fixed price on the agreed scope. Changes are approved separately, in writing.
Build
We build the system, test it against real cases with your team, and train the people who will use it.
Operate
Hosted in Canada, monitored, maintained, and supported by the team that built it.
In production today.
For a First Nation government in British Columbia, we replaced a manual back office with one operations platform — AI invoice intake, enforced approvals, work orders, and fund tracking — then extended it into field operations with service requests and crew dispatch. Both systems are in production today.
Have an operation worth systematizing?
Tell us what the work looks like — the approvals, the records, the reporting. We'll come back with a short read on whether it's a good fit and what a first engagement could look like.
Start a conversation →