Pricing
Fixed prices. No hourly billing.
One manual process in your office, automated to your rules and live within 45 days. It starts with a two-week business case: a board-ready report that sets the price. You see it before you commit.
a two-week business case, ready for your board — credited in full if you build within 90 days
live — guaranteed complete by day 60, or we keep working at no charge
support included, then priced per organization, not per workflow
How an engagement runs
Stage 1
Two-week business case
Two weeks · $2,500
We trace real transactions with your staff, map every manual step, and measure what it costs in hours, delays and risk. You get a board-ready report with baseline numbers, quick wins you can act on right away, and a fixed price for each workflow worth automating. Build with us within 90 days and the $2,500 comes off the price.
See a sample report →Stage 2
Build and go live
Live by day 45 · Fixed price
We build the automation to your rules, connect it to the systems you already use, train your staff, and switch it on. If it’s not complete by day 60, we keep working until it is at no cost to you.
Stage 3
Keep it running
Year one included · Then annual
Monitoring, fixes when a connected system changes, minor adjustments, and Canadian hosting. One annual price for your organization, whatever we’ve built for you.
Build pricing
Single workflow
Start with the one process that hurts most.
one-time, per workflow
- One end-to-end workflow, live by day 45
- Day-60 completion guarantee
- Staff training and handover run by our change management lead
- Year one of Keep it Running included
- Hosted in Canada
Core Three
The three workflows almost every business case surfaces.
one-time, three workflows
Or $22,500 in each of two fiscal years — same scope, same guarantee, sequenced to your budget and grant cycle.
- Three workflows, staggered so staff aren’t overloaded
- Day-60 completion guarantee on each
- Shared data model so the three work together
- Security review of every system connection
- Year one of Keep it Running included
- Hosted in Canada
Department
Five or more workflows across a department.
fixed price, set in the business case
- Everything in Core Three
- Phased rollout plan, product-managed end to end
- Department-wide change management and security documentation
- Consolidated reporting across the department
- Year one of Keep it Running included
- Hosted in Canada
Every build includes
Fixed quote before work starts
Day-60 completion guarantee
Change management and staff training
Security review
Year one support
Canadian hosting
90-day results report for Council and funders
You own the data
Keep it Running
Keep it Running
Up to two workflows
per year, per organization
- Monitoring and alerts
- Fixes when a connected system changes
- Minor adjustments to rules and forms
- Response by next business day
- Canadian hosting included
Keep it Running Plus
Up to five workflows
per year, per organization
- Everything in Keep it Running
- Response same business day
- Twice-yearly review of what else could be automated
- Canadian hosting included
Keep it Running Department
Six or more workflows
per year, per organization
- Everything in Plus
- Priority response, same day
- Quarterly review with department leads
- Canadian hosting included
Estimate your cost
How many workflows?
One-time build
includes year one support · business case fee credited
From year two
Keep it Running Plus · covers up to 5 workflows
Three-year total
build plus two years of Keep it Running
Priced per workflow, support for 3 workflows would be $18,000 a year. Per organization it is $9,000, which is why we price it that way.
What’s in scope, and what happens when it isn’t
What counts as one workflow
One process, from the moment it starts to the moment it produces its result, with the rules written down in the business case. If a step has to be done by a person, it’s inside the workflow and we automate it or design around it.
- Purchase-order approvals
- Housing intake to decision
- Member benefit applications
- Monthly funder reporting
- Timesheets to payroll
Change orders
Anything outside the scope agreed in the business case is quoted as a separate fixed-price change order before any work starts. You approve it in writing or it doesn’t happen. There is no hourly billing and no surprise invoice at the end.
- New approval step added mid-build
- Connecting a system not in the business case
- Extra report format requested after go-live
Questions we get asked
If yours isn’t here, ask before the business case. Nothing beyond the business case is committed until you see the quote.
Why isn’t the business case free?
Because it’s real work with a real result. You get a report with your own baseline numbers, fixes you can make immediately, and a fixed-price plan. It’s useful to you whether or not you hire us, and a paid business case gets read and acted on while a free one gets filed. If you do build with us within 90 days, the fee is credited in full.
What exactly does the day-60 guarantee cover?
Completion. If the workflow agreed in the business case isn’t live and working by day 60 from kickoff, we keep working at no additional charge until it is. We do not promise a specific number of hours saved, because that depends on how your team uses it, and we would rather make a promise we can keep.
Staff who actually use it. If your people are not using it thirty days after go-live, we redesign it and retrain them on our time. Same terms as the day-60 guarantee: no new invoice, no change order.
Why is support priced per organization instead of per workflow?
Because our cost doesn’t scale that way. Most of the support effort is knowing your systems, watching them, and being reachable when something upstream changes. The first workflow carries almost all of that; the fourth adds very little. Pricing per workflow would make four workflows cost more to maintain than an off-the-shelf software subscription, which isn’t a fair comparison for you to be stuck with.
Can we start with one workflow and add more later?
Yes, and most clients do. Each additional workflow is $15,000, or quoted as part of a bundle if you’re adding several. Your Keep it Running tier moves up only when you cross a threshold, and year one on the new workflow is still included.
Do we need three quotes to hire you?
Most Nations require competitive quotes above $5,000–$10,000 and a Council resolution above $25,000–$75,000. We supply a sole-source justification letter with every proposal and will structure the contract by fiscal year or by workflow so it fits your Financial Administration Law. Ask us before you go to Council.
Can we stay under our signing limit?
Yes. If a build is over what your director can approve alone, we can phase it into stages that are each within that limit, or sequence it across fiscal years. Tell us your limit on the first call.
Where is our data hosted?
In Canada, on infrastructure we operate for you. The data is yours; you can export it at any time, and if you ever end the support agreement you keep everything that was built.
What happens if one of our other systems changes?
That’s what Keep it Running is for. If your accounting software, email provider, or a government portal changes how it works, we update the automation as part of your annual price. A wholly new system that wasn’t in the original scope is a change order.
Do you work with organizations outside First Nations governments?
Yes. Most of our work is with First Nations governments, and the same fixed-price engagement applies to enterprises running a process by hand.
Are prices in Canadian dollars?
Yes. All prices are in CAD and exclude applicable taxes.
The price comes out of the business case.
In two weeks, we’ll show you exactly where money, approvals and staff hours are slipping out of view, what it’s costing you, and a fixed price to fix it. You’ll be able to answer any funder or auditor question from the record, not from someone’s inbox.
You get a board-ready report:
- 01Findings. A map of how the work runs today, with each gap rated by risk.
- 02Baseline numbers. Hours spent, days to approval, and error rates, so you can prove the change later.
- 03Quick wins. Fixes you can make this week, with or without us.
- 04Change plan. How your staff, vendors and council move to the new process.
- 05Security review. How your data is handled, assessed against OCAP®.
- 06Fixed price. One price for the build and its first year of running.
We’ll present it to council with you.
$2,500. The report is yours to act on, with us or without us. If you build with us within 90 days, the full fee comes off the price.